Charms

Charms Office Assistant is an office assistant and managerial tool designed to help arts organizations and public-school music programs with the management of finances, inventory, communication, and other logistical aspects. This particular tool is not free, as it requires the registration for a fully functional trial account, and upon completion the organization in question can request a quote or an invoice in order to purchase an account for either a one- or three-year subscription. The pricing does change from organization to organization according to Charms’ website, but those prices are not listed for the general public. It is accessible online through its website or on mobile devices, and there is an app called “Charms Blue” which is designed to help students access Charms through their mobile devices. Charms is most useful in terms of being able to have all important logistical information for an organization in one easily accessible central location, and makes keeping track of a multitude of finances like fundraisers or organizational purchases incredibly clear.

Image of Charms' library tab home page and featured tabs on left-hand side (Charms 2).
Caroline Schwark. “Charms 2 Library.” 19 February 2020. Charms.
Image of Charms' featured tabs on left-hand side (Charms 2).
Caroline Schwark. “Charms 2 Library 2.” 19 February 2020. Charms.

The most common type of organization to use Charms is public school music programs, such as wind bands, orchestras, or choruses. Most Fairfax County Public Schools (such as J.W. Robinson Secondary) use Charms throughout their music programs to keep track of uniforms, pieces of music, and financial materials, to name a few examples. Charms is currently used by the George Mason University School of Music by the music librarians in order to help organize pieces of music owned by the School of Music. While Charms is an acceptable option for that organization, its design is best suited for larger groups who make use of more of the features, as the music librarians only use the library tab (meaning that the other 11 tabs and their features are not used at all).

Image of Charms Legacy (the old version of Charms before its recent update to Charms 2).
Caroline Schwark. “Charms Legacy.” 19 February 2020. Charms.

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