Tag Archives: Arts Organizations

Headout

What is Headout?

Founded in 2015, Headout serves as a mobile marketplace that aggregates third-party activities, tours and tickets for tourists and locals. [1] They operate by partnering with event organizers, cruises, music shows, theatres, etc, and selling it to a broad audience of experience enthusiasts.[2]

For the audience, Headout is a tool which everyone can uses, but for the arts organizations, it’s more like a partner, a third party. Arts organizations can sell a portion of its tickets to a vendor like Headout, and then Headout sells them to the audience.

Why Headout?

Headout can help arts organizations sells more tickets and reach new audiences. Also, through Headout reporting, arts organization will learn what sources bring in the most sales for their event, arts organizations will know where they should save money and where they should double-down.

How Headout works for arts organizations?

1. 

Headout can promote events to help organizations sell more tickets. Gaining more attentions in search engines, there has been a lot of promotions on ticket prices and track the performance of the events. When organizations create events, Headout makes the event readable on their website and to make their events listing easier to find and promote.

2. 

Headout optimizes for search and simplifies the ticketing process. They made good design for the checkout flow of a theatre event booking app, essentially focusing on the seat map selection flow.

For example, If users open the app and choose a location, for example New York, they will find many Broadway shows. Many classic shows such as The Phantom of the Opera, The Lion King, Chicago, The Aladdin are sold on Headout at very cheap and attractive prices. The museums will also push it in the interface including some famous city attractions such as the MET. Obviously, Headout’s competitive pricing helps arts organizations attract more audiences and sell more tickets. 


[1] https://golden.com/wiki/Headout

[2] https://uxdesign.cc/entire-checkout-flow-of-a-theatre-event-booking-with-headout-pwa-1c7ae2fd67f

Volunteer Management with VSys Live

VSys Live is a customizable browser-based portal that allows volunteers within an organization to complete everyday tasks. It is one of multiple components of the VSys Family created by Bespoke Software. Other members of this family include VSys One, a windows-based application that allows administrators to control and track volunteer activities on VSys Live and VSys Anywhere, a browser-based version of VSys One.

With VSys Live, volunteers are able to sign up for shifts and opportunities, check in and out of their shifts, enter hours, upload photos and documents, complete online training, run reports of their hours, schedules, accrued travel expenses and much more.

Because this tool allows volunteers to complete so many tasks on their own, administrators are relieved of these duties and are able to focus on other tasks within the organization. This increases productivity and growth within the organization as a whole.

So how does VSys Live actually work? When organizations inquire about the software on the VSys One website, the first step is to schedule a demonstration by completing an online form or calling a phone number to Bespoke Software. Pricing quotes are not available on the site since every organization’s needs will be different and dependent on the necessary features of their particular portal. VSys will work with each organization to build and customize their VSys Live portal based on their specific needs.

Morgan Johnson. “Screenshot of VSys Live Homepage, Smithsonian.” February 13, 2020.

When the site is finally live, ready to use and volunteer accounts have been created through VSys One or VSys Anywhere, volunteers will sign-in with their credentials and their organization’s Vsys Live homepage will greet them with a few key icons. These icons include a button to Check In/Out, a button to Report Past Hours and a Calendar view of their activities for the current month. Across the top of the page are multiple drop-down menus that include My Info, Check-In/Out, Find Opportunities, Online Trainings and Documents. The Find Opportunities tab is one of the most important functions for users since this allows them to sign up for different shifts and events throughout the organization.

VSys Live and the remaining VSys Family are all powerful tools that tremendously benefit organizations with a large number of volunteers. Putting more control into the volunteers’ hands allows administrators to put more focus into other areas within the organization.  This is extremely helpful and important to the organization’s pursuit of fulfilling its mission.

Using Technology as an Arts Manager

According to the NEA, 118M Americans use technology to interact with the arts.  Arts managers in the field have confirmed that it plays an important part in how patrons find events, engage and give feedback on programming, donate money, and consume marketing materials.  Technology also gives many the chance to create and share art online, something which many arts managers claim is trivializing “serious” art.  Despite this, there is a upwards trend in galleries exhibiting artists who work solely in technological media such as VR and use social media as the main channel for their work.

Heeden: Fotor Review

Fotor is a free online website that can be used to make posters, postcards, Youtube channel art or a custom size. There are also hundreds of templates that can be used to help build designs. The tool is free for all users, but there are some templates, stickers, and backgrounds that require a premium membership. However, anyone can download their work as a PDF or a JPEG directly from the website onto their computer. All users are required to create a user login whether or not they decide to upgrade to the premium membership. Once you create a login, Fotor saves all of your designs and allows you to edit them at any time.

Arts organizations can use this to design posters and promotional materials for events and performances. The website allows you to layer photos and background and upload your own images to be used in the poster. The best part about this website is the ability for the user to download their poster as a PDF or JPEG for free. The user can also select the quality of the PDF they download. The Mason Symphony Orchestra often uses Fotor to make posters to promote their concerts.

Fotor can be compared to Venngage, however, free users of Venngage do not have the ability to download their work as a PDF or JPEG. However, Fotor does not have the same capabilities for creating infographics. It does not have the same capabilities to make and design graphs with data. Canva

Fotor Homepage
https://www.fotor.com/app.html#/design/projects.” 1. March. 2018. Fotor.

and Fotor have very similar features, the main difference between the two comes down to user preference and what they are comfortable with. The two programs also have different templates available to the user.

Arts organizations can use this tool to edit and create marketing materials for their events and performances. Click here for some examples of designs created by Fotor members.

 

Shiftboard

 

Shiftboard logo
Sponsorship Assets.” 2 April 2017. Shiftboard

Shiftboard is a software developed to help organizations manage their employees and workforce. Founded in 2002, Shiftboard has grown since and is now known for providing an efficient and effective way to schedule shifts in a shift-based workforce environment. The Shiftboard website states that it has supported over 160 million shifts being scheduled and $2 billion in wages earned. Continue reading Shiftboard

The New Forms of Arts Participation

Social media has been with us for a decade and it plays a crucial role in our daily life. In the U.S., the majority of arts organizations believe or somewhat believe “social media is worth the time our organization spends on it”, according to Pew Research Center.The survey indicates that the arts organization are using tech tools to engage with patrons and potential audiences in different ways. The data also strongly support the view that social media increases audience participation and allows audiences to have a deeper and a more interactive artistic engagement.

Continue reading The New Forms of Arts Participation

The New Forms of Arts Participation

Social media has been with us for a decade and it plays a crucial role in the daily life. In the U.S., the majority of arts organizations believe or somewhat believe “social media is worth the time our organization spends on it”, according to Pew Research Center. The survey indicates that the arts organization are using the technology tools to engage with patrons and potential audiences in different ways. These data also strongly support the view that social media increases audience participation and allows the audiences to have a deeper and a more interactive artistic engagement.

Continue reading The New Forms of Arts Participation

Teens and Arts Organizations (Info-graphic)

Arts organizations are constantly trying to expand their audiences in order to promote their performances and initiatives. Many arts organizations rely on the donations of older generations, but struggle to develop relationships with younger demographics. So how can Arts organizations reach this demographic in order to continue fulfilling their mission?

See the infographic!

 

Connecting with the Arts by Social Media

Social media is considered to be an efficient way for arts organizations to get their names out and connect with people. This infographic shows how effective social media is to get people engaged with the arts. The graphs show how engagement in social media links to participation in the arts in real life.

Continue reading Connecting with the Arts by Social Media

The Future of Technology in The Arts

The technological tools of today’s arts organizations give them the freedom to mobilize and connect broadly. These tools help create an audience that these organizations probably would not have reached before. Allowing any arts organization to promote, accept donations, and overall awareness of the organization and its work. However, how much are arts organizations implementing technology? Studies show that most art organizations are not, able to financially, dedicating staff and time to quality use and implementation of technology. What allows them to grow, is difficult to maintain.  Continue reading The Future of Technology in The Arts